Student Records Requests
How to Obtain Student Records
The Public Schools of Brookline encourages you to use the Student Records Request form to submit your request. This helps ensure the most efficient and accurate response. Requests may also be submitted by hand, mail, or email.
Use the link below to request student records:
Cost of Student Records Requests
Paper Copies of Records
The Public Schools of Brookline assumes electronic delivery when available. Some records, such as email correspondence, may require printing. The cost for black-and-white paper copies is $0.05 per page.
Tips
Requests are processed in the order received. Processing time depends on the size, complexity, and nature of the request.
- Requests must be made by a parent/guardian or legal representative but may be released to a third party with proper consent (e.g., attorneys or advocates).
- Narrowing the scope of your request may help expedite processing.
- The district must protect personally identifiable information. Records may require redaction, which can increase processing time. Consider limiting requests to exclude sensitive information when possible.
- For high school transcripts, please use the Brookline High School transcript request page .
Student Records Law and Resources
Summary of Regulations Pertaining to Student Records
The Student Record Regulations adopted by the Massachusetts Board of Education apply to all public elementary and secondary schools in the state, as well as approved private schools providing publicly funded special education services. These regulations protect the rights of parents and students regarding confidentiality, access, amendment, and destruction of student records.
The regulations apply to all information maintained by a school or district in a way that identifies an individual student. Records are divided into two categories: the transcript and the temporary record.
The transcript includes essential information such as name, address, course titles, grades, credits, and grade level completed. It is retained for at least 60 years after a student leaves the district.
The temporary record contains most other student information, including test results, class rank, extracurricular activities, evaluations, disciplinary records, and related materials. Temporary records are destroyed within seven years after a student leaves the school system.